System Integrations That Actually Work
Your CRM, email, calendar, payment processor, helpdesk, and analytics — wired together cleanly so data flows automatically. The integrations Zapier can't quite handle.
Your stack already exists. We make it talk.
Most businesses run on 10–20 different tools that don't talk to each other. The CRM doesn't know about the helpdesk ticket. The email automation doesn't know what was paid for. Your finance dashboard is somebody's manual export every Friday. The work of clicking around to make this stuff add up is one of the biggest hidden costs in modern operations.
We wire your stack together. Sometimes that's a polished Zapier or n8n setup; sometimes it's a custom integration with real error handling, retries, and a dashboard so you actually trust the data flowing through it. The result: one source of truth, automatic data movement, no more "I'll get back to you Monday" for things software should be doing in seconds.
The integration toolkit.
- End-to-end audit of your current tool stack + data flow
- Custom integrations between any two (or twelve) systems
- Real error handling, retries, alerting — not "fingers crossed it ran"
- Internal admin dashboard to monitor the integrations + reprocess failed runs
- Documentation explaining what runs where, in plain English
- Migration off broken or expensive integration tools (when needed)
- Ongoing monitoring + adjustment as your stack evolves
Audit → prioritize → build → document.
- 01
Stack audit
Half-day session walking through your tools, your manual workflows, and the integration tools you're currently using. We find the 80% of the pain.
- 02
Fixed-price proposal
Within 72 hours, a written plan: which integrations we'd build, in what order, at what cost. Picks the highest-ROI ones first.
- 03
Build + test
Each integration is built, tested with real data, monitored for a week, and only then declared "done". No "we shipped it; you go figure out if it works".
- 04
Documentation + handoff
Plain-English docs of what runs where, who to contact when something breaks. Source code in your GitHub.
- 05
Ongoing care
Optional retainer to monitor + update integrations as APIs and your business change. APIs break; we handle it.
Glue layers that actually hold under load.
When your team is the API.
- Operations teams losing days a week to manual data transfer
- Companies whose Zapier bill is creeping up but the workflows are still flaky
- Founders whose CRM, billing, and support don't talk to each other
- Anyone who has to ask their developer to "just write a quick script" every other week
Per-integration quotes. ROI-ordered.
Fixed-quote per integration or workflow. Most focused integrations run $2–8k and ship in 1–3 weeks. Larger stack rebuilds scale in phases. Ongoing monitoring retainers are low monthly fees.
Deep dives on this work.
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Read article →Zapier or custom?
When is custom worth it vs Zapier or n8n?
Zapier and n8n are great until you hit volume, complex logic, real error handling, or audit requirements. Most clients we work with use a mix — Zapier for simple low-volume flows, custom for the workflows that are mission-critical.
Can you migrate us off Zapier when the bill gets ridiculous?
Yes. We've replaced 5-figure Zapier bills with custom integrations that pay for themselves in 6 months and never throttle. We don't replace what's working — only what's broken or expensive.
How do you handle when an API changes or breaks?
Monitoring + alerting on every integration. When something fails, we get paged before you see it. With a retainer, the fix is included; without one, it's a quick paid ticket.
Can you integrate our legacy CRM nobody else can?
Probably. If it has an API (even a janky one) or a database we can connect to, we can integrate it. We've worked with everything from Salesforce down to 1990s-era ERPs with FTP exports.
What about data sync direction — one-way or two-way?
Either. Two-way is harder (conflict resolution matters) but doable for the systems that need it. We talk you through the trade-offs in the audit.
The rest of the system that makes this work.
Ready to start?
Tell us what you're trying to build. Free 30-minute call. Written proposal with fixed pricing within 48 hours.